Keephub Workflow Engine, the next step in process automation

Automate repetitive processes and save up to 50% of your time with one platform that truly works alongside you. The Keephub Workflow Engine streamlines processes, reduces errors, and helps teams accomplish more in less time, fully integrated into your daily operations.

Keephub as the smart engine behind every operation

In every organization, countless processes require time, attention, and energy every day, from approving leave requests to processing quality checks, handling HR changes, or resolving IT requests. These steps often still run manually, fragmented across different systems and departments.

The result? Delayed turnaround times, duplicate data entry, and an endless stream of emails, forms, and Excel sheets.

The Keephub Workflow Engine changes this. It acts as the smart engine between Keephub and all your back office systems, automatically turning information into concrete actions, without the need for managers or administrative work.

What makes the Keephub Workflow Engine unique

1

Start automating right away

Automate daily processes without technical knowledge or complex code.

  • arrowReady to use templates to get started immediately
  • arrowBuild your own workflows visually with drag and drop
  • arrowAI suggestions for continuous improvement
Start automating right away
2

One platform. Everything connected.

Connect HR, IT, and operational processes effortlessly in one automated flow.

  • arrowSeamless integrations for endless workflow possibilities
  • arrowAll tasks, triggers, and data in one central hub
  • arrowChoose from more than 1,000 integration options
One platform. Everything connected.
3

Flexible workflows for every process

From shop floor to head office, the workflow engine keeps everyone automatically connected.

  • arrowFrom HR to operations, every process connected in one flow
  • arrowFrom AFAS to SharePoint, choose from 1,000+ integrations
  • arrowAll your trusted tools, now centralized in one place
Flexible workflows for every process
4

Manage workflows in one overview

See all workflows live, activate them with one click, and adjust instantly where needed.

  • arrowOne list of all workflows including status and owner
  • arrowActivate or pause workflows with one click, no IT required
  • arrowAll tasks, triggers, and data in one central hub
Manage workflows in one overview

The workplace is changing fast,

we help you stay ahead

Anne Jaake

Keephub provides us with deeper insight into the performance of every store. Our employees are also completely hooked on the Hunkemöller app; it makes their work more enjoyable and inspiring while strengthening the team spirit within our locations.

Anne Jaake

CHRO

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Annika Coomans

It is fantastic that all work-related communication for our employees is now centralized on a single platform. Keephub is where the Swiss Sense Family comes together every day.

Annika Coomans

Sales Development Manager

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Erwin Callot

Keephub provides us with oversight and control over communication, ensuring our employees are always well-informed. Furthermore, the platform helps us improve our operational performance.

Erwin Callot

Innovation Manager

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Frequently asked questions

What exactly does the Keephub Workflow Engine do?

The Workflow Engine automates daily processes within your organization, from HR and IT to Operations. It acts as the smart engine between Keephub and your existing systems, automatically turning information into actions, without manual work or duplicate data entry.

Do I need technical knowledge to build workflows?

No. With the visual workflow editor, you can build processes using drag and drop, without any coding. You can use ready to use templates or create custom flows tailored exactly to your organization.

How does the Workflow Engine integrate with our existing systems?

Keephub connects effortlessly with tools such as AFAS, SharePoint, and HR or IT systems. This allows data, tasks, and notifications to be shared automatically, without extra steps or separate emails.

Which workflow should I start with in my organization?

It can be difficult to choose a starting point, because processes are not always immediately visible. Keephub helps you identify these opportunities. With more than 20 years of experience in retail, we know exactly where bottlenecks occur and how to turn them into automated workflows. Sign up for the Workflow Scan and discover where your organization can achieve the greatest gains.

What concrete benefits does the Workflow Engine deliver?

Organizations save an average of 30–50% of time on operational tasks, reduce errors, and create more visibility and consistency. Teams collaborate more efficiently, from shop floor to head office.

Discover opportunities with the Workflow Scan

Let Keephub help you with a Workflow Scan. We map out automation opportunities and show where your organization can achieve the greatest return.

Discover more solutions within Keephub