Keephub, located at Madame Curiestraat 24, 2171 TW in Sassenheim, processes personal data of its customers, prospects, and other contacts. We do this to help our customers as best as possible and to achieve our objectives. In this privacy statement, we explain why and how we process your personal data.

We do not have a Data Protection Officer (DPO), but we are happy to help you with your questions. You can contact us at info@keephub.io or +31(0)252 75 02 75.

Keephub is a DDMA member and holds the Privacy Guarantee certification.

This privacy statement replaces any older version of it. We may update this privacy statement from time to time. Last update: November 25, 2024.

Keephub processes your personal data because you use our services and/or because you have provided it to us yourself.

Below is an overview of the personal data we process for various legitimate business purposes. We process the following personal data:

• First and last name

• Organization name

• Address details

• Phone number and email address

• Gender

• Job title

• Curriculum vitae (CV)

• Cover letter

• Educational details

• Assessment results

• Contact history

• Cookie ID (you can read more about cookies in our cookie statement)

• Opt-in for the email newsletter

• Open and click behavior in this newsletter

• Areas of interest

• Participation in events

We process personal data for the following purposes:

Legal obligations:
A small part of our processing is legally required. This mainly concerns personal data needed to fulfill our tax obligations. However, it may also occur that in the event of incidents at Keephub, we process personal data.

Administration and services:
In our administration, we keep track of who our customers are, along with the relevant contact persons. We maintain various personal data of contact persons to carry out our services as optimally as possible. We keep contact details to be able to reach you, areas of interest to provide you with the best possible information, and we process personal data for participation details to plan our meetings/events etc. as effectively as possible.

Newsletters and mailings:
You can sign up with us for various newsletters, sometimes personalized and sometimes not. If you no longer wish to receive newsletters, you can unsubscribe in every email.

Marketing recruitment:
Keephub moves with the industry, and therefore we recruit new customers, sponsors, speakers for events, and experts for inspiration sessions. To maintain contact with everyone, we also process their contact details and areas of interest. For Keephub campaigns (and Keephub-related campaigns such as our events), we also process personal data, such as IP address, cookie ID, and/or browsing behavior. We do this to display the most relevant advertisement in the right places. We only record this data if you have given your consent. See also the Cookie Policy.

Employee recruitment:
Keephub is regularly looking for new colleagues. The ways in which Keephub obtains your personal data are as follows:

• You provide your personal data to us yourself

• You provide your personal data to us via a third party, for example through a recruitment agency or a reference

• Via sourcing, for example LinkedIn

 
Improving Keephub services:
To improve our services, we also maintain personal data. For example, click behavior on the website to analyze which articles are read most, and open rates to see whether our newsletters are relevant. Click behavior on the website is not tracked based on IP address and therefore cannot be traced back to an individual.

Special data:
We process 2 types of special personal data: gender and ethnicity (photos). We process gender to address you as "Ms." or "Mr." We process photos to give our content more atmosphere. These processes are always voluntary and are (of course) not used for other purposes. Here too: if you have any questions, please let us know!

Rights of data subjects

Under the GDPR, everyone has a number of rights. We do our utmost to comply with these as best as possible.

• Information and access: You can of course view which personal data we process about you. We are also happy to tell you more about how and why we process that data.

• Rectification: Do you think we have incorrect data about you? Please let us know and we will correct it.

• Right to be forgotten: You can have the personal data we hold about you deleted. It is possible that we still need to process that data for other purposes (such as administration or deduplication).

• Restriction: If you believe that we are processing your personal data unlawfully or incorrectly, you can also have that processing restricted.

• Objection: You can object to the processing of your personal data. If it concerns marketing, we will end that processing as soon as possible.

• Portability: This is a new right under the GDPR to have your personal data transferred. If you wish to make use of this, please contact us.
  
  

Retention periods

We do not retain personal data longer than necessary.

In the case of a rejection following a job application, we retain your personal data for 6 months for future vacancies, unless you have indicated in your application that we may not retain them beyond the application procedure.

Sharing personal data with third parties

For the execution of our services, we sometimes engage third parties. These are not "third-party recipients" but processors. We work, for example, with an ESP, project administration software, and use Google Analytics. These parties process personal data in accordance with Keephub's instructions.

Sometimes we are legally required to provide personal data to third parties, such as the Tax Authority. Furthermore, we will only provide data to third parties if we have obtained your consent to do so.

Links

On the Keephub websites, there are a number of links to other websites of organizations. Keephub is not responsible for the way those parties process personal data. For that, you can read the privacy statement of the relevant organization.

Cookie statement

We use cookies on the Keephub website. We do this to improve our services, to ensure the websites function optimally, for the efficient execution of campaigns, and for the purposes described in our privacy statement. Cookies are small text files placed by a web page on a PC, tablet, or mobile phone.

Keephub uses cookies with a purely technical functionality. These ensure that the website works properly and that, for example, your preference settings are remembered. In addition, Keephub uses cookies to analyze the use of the Keephub website. A permanent cookie is placed on your computer or mobile device. This gives Keephub insight into how and how often the Keephub website is used, and based on that data, adjustments can be made to the Keephub website as needed to further optimize it.

Keephub processes anonymous statistics about visits to its website using Google Analytics. Among other things, the following data is stored via cookies in the web analytics system:

• Technical characteristics such as the browser you use (such as Chrome, Safari, Internet Explorer, or Firefox) and the resolution of your computer screen

• Which page you came from when visiting the Keephub website

• When and how long you visit or use the Keephub website

• Which pages you visit on the Keephub website

Keephub also uses so-called marketing or advertising cookies. On the website you can give consent for the placement of these cookies. These include the following cookies:

SalesFeed

The SalesFeed Software processes IP addresses of visitors. The IP addresses of some Dutch organizations visiting this website are linked to a database containing company information. Information about organizations that are registered as a result of their visit to this website is not shared with third parties. For more information about the SalesFeed Software, visit www.salesfeed.com.

By default, 1 cookie is placed by the SalesFeed Software. This cookie is a session cookie, i.e. a first-party cookie. This cookie expires after half an hour of inactivity.

You can easily change your cookie settings by clicking the black button at the bottom left of your screen.