#1 employee app

The AI-driven employee app for frontline teams: everything in one place

The smart platform where Operations, Communications, and HR come together. One central place that simplifies work for frontline employees, driving greater efficiency and lasting impact on the frontline.

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Why Keephub actually reaches your frontline teams

With a single swipe, employees can access news, chat, schedules, HR self-service, and more. Everything is available in one employee app they already use every day. No extra logins, no separate tools.

Where traditional employee apps often struggle with low adoption, Keephub truly reaches the frontline. A fully branded employee app in your own corporate identity makes the platform feel familiar and recognisable. Smart roles and permissions ensure that every employee only sees what is relevant to them. And with AI chatbot Kai, employees get instant answers to their questions, 24/7, without having to go through a manager. Kai answers questions directly based on the available content.

The frontline is changing fast. We help you stay ahead.

“Keephub provides us with deeper insight into the performance of every store. Our employees are also completely hooked on the Hunkemöller app; it makes their work more enjoyable and inspiring while strengthening the team spirit within our locations.”

Anne Jaake

CHRO

“93% of all Xenos employees use Keephub’s employee platform and 88% of them are (very) satisfied with how it works.”

Martijn Schoones

Internal Communication Specialist

“Keephub provides us with oversight and control over communication, ensuring our employees are always well-informed. Furthermore, the platform helps us improve our operational performance.”

Erwin Calot

Innovatie Manager

“It is fantastic that all work-related communication for our employees is now centralized on a single platform. Keephub is where the Swiss Sense Family comes together every day.”

Annika Coomans

Sales Development Manager

What makes our AI-driven employee app unique

One central employee app

From schedules and tasks to communication and updates: everything clearly organised in one employee app.

One platform for everything you need
Instant access to schedules, tasks, and news
All information always within reach, wherever you are

Workforce scheduling Timeline

Your personal AI assistant, Kai

Kai is the AI assistant in your employee app that answers questions instantly.

Provides 24/7 answers to questions based on company information
Clear answers to complex questions
Saves managers and HQ time on repetitive questions

Discover more about Kai

Smart and relevant communication

With AI, smart features, and targeting, you reach the right employee at the right time.

A personalised feed for every employee
Greater attention and engagement through relevant information
Give every employee a voice

Events Campaigns Chat

Keephub Integrations

From separate apps to one smart employee app for everything you need throughout your workday.

All your trusted tools, now in one central place
From AFAS to SharePoint, choose from 1,000+ integrations
Connect your tools with Workflows and automate processes

Integration options Learn more about Workflows

What is an employee app?

An employee app, also known as a staff app or workforce app, is a central digital platform that brings communication, task management, schedules, and HR self-service together in one mobile app. For organisations with frontline employees, this is essential. Think of retail, hospitality, logistics, and healthcare: sectors where employees often do not have a fixed workplace or company email address. One app reaches everyone, wherever they work — on the shop floor, in the warehouse, or on the go.

Where a traditional intranet is desktop-first and mainly serves office employees, a frontline employee app is mobile-first. One place where employees can check their schedule, read news, complete tasks, and get instant answers to questions without switching between separate tools.

The benefits of an employee app for your organisation

All communication in one place

An employee app solves a fundamental problem: information does not always reach the frontline. With the right employee app, that changes immediately. No WhatsApp groups, no email chains, no noticeboards. One staff app where news, updates, and documents come together. Clearly organised and always up to date.

Higher reach among frontline employees

Push notifications and a mobile-first approach ensure that messages are actually read, including by employees without an office or laptop.

More efficient operations

Manage tasks, checklists, and audits centrally from one platform. Less coordination, fewer errors, and greater control over execution.

Faster onboarding for new employees

From day one, employees receive the right information, training, and guidance. Automatically and personalised to their role and location. That’s onboarding with Keephub.

Better compliance and information sharing

Important procedures, safety protocols, and policy documents are always accessible and can be demonstrably shared with employees.

Fewer tools, lower costs

One employee app replaces a patchwork of separate systems. This reduces licensing costs, lowers complexity, and increases adoption.

What should you look for when choosing an employee app?

Not every employee app is the same. These are the criteria that matter when choosing a staff app for your organisation.

Ease of use. The app should work without training. If employees do not understand it, they will not use it. Choose a platform that feels intuitive from the very first time they open it.

A branded app in your own corporate identity. A company app with your own logo, colours, and name in the App Store and Google Play increases recognition and trust. Not every provider offers this, but Keephub does.

Integration options. Your employee app should connect with your existing systems, such as AFAS, SAP, Workday, SharePoint, and more. Explore the Keephub Marketplace for 1,000+ integrations.

Roles and permissions. Make sure the right information reaches the right employee. A store manager needs different content from a store employee. Well-configured roles and permissions reduce noise and increase relevance.

AI capabilities. A smart employee app offers more than a digital noticeboard. Think of AI chatbots that answer questions, generate content, and automate workflows.

Scalability. Whether you have one location or a hundred, one country or ten, your frontline employee app should scale with your organisation without compromise.

Security and compliance. GDPR compliant, ISO 27001 certified, and data hosted within Europe. See how Keephub approaches this on Security & Compliance.

Frequently asked questions

How can employees use Keephub?

We make sure Keephub is accessible to all your employees, regardless of where they work. Employees can use the platform through the mobile app or simply via a web browser on a computer. We also provide full support for specific handheld devices commonly used on the frontline, such as Zebra devices.

How do you ensure the app remains easy to use for all our employees?

Ease of use is our starting point. The Keephub app is designed to be as intuitive as the apps people use in their everyday lives, so employees do not need training. AI features are integrated as a helpful co-pilot, not as a complicated extra layer. AI helps employees find what they need faster and complete tasks more easily, making the app even more user-friendly.

Can Keephub also generate content with AI?

Yes. You can use AI within Keephub to draft news posts, optimise existing copy, and summarise long documents. This is especially useful when you use Keephub as an internal communication app. You can also use our AI to generate relevant images for your posts.

Who can use the AI features?

AI within Keephub is available across the entire organisation. Administrators, such as HR and Operations teams, use it as a co-pilot to create content faster and automate workflows. All employees can use the AI assistant Kai to instantly find answers to internal questions, helping improve productivity and engagement at every level.

How do you ensure the privacy and security of our company data?

Data security and privacy are at the core of our platform. We ensure that all data processing fully complies with GDPR requirements. To demonstrate our commitment to the highest standards, we have also been continuously ISO 27001 certified since 2019.

Which organisations is an employee app suitable for?

An employee app is suitable for any organisation with frontline or non-desk employees. Think of retail, hospitality, logistics, wholesale, and healthcare. Sectors where employees often do not have a fixed workplace or company email address. A staff app is especially valuable for organisations with multiple locations and changing shifts.

What is the difference between an employee app and an intranet?

A traditional intranet is desktop-first and built for office employees. An employee app is mobile-first and is designed to reach frontline teams without a laptop or fixed workplace. Keephub combines the best of both: the depth of an intranet with the accessibility of an employee app.